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    • City Budget Office (CBO)

    City Budget Office (CBO)

    Mr. Raul A. Mabini

    City Budget Officer

    Mission

    To encourage greater adherence to budgetary policies, rules and regulations.

    Vision

    Stewards timely and complete information and analysis services; guiding strategic resource allocations, development, support and dynamic decision making.

    Services Offered

    Frontline Service:

    		 Processing of Vouchers of Financial Assistance

    Schedule of Availability of Service:

    Monday to Friday (8:00AM to 5:00PM except Holidays)

    Who May Avail of the Service:

    Concerned Individuals

    Maximum Time to Complete the Process:

    3 minutes

    Total Amount of Fees to be Paid:

    NONE

    Procedure to Avail of the Service:

    STEP

    WHAT TO DO

    DURATION OF ACTIVITY

    (UNDER NORMAL CIRCUMSTANCES)

    PERSON/S IN CHARGE

    FEES

    REQUIREMENTS

    APPLICANT/ CLIENT

    SERVICE PROVIDER

    1

    Presents OS/voucher of financial assistance prepared by CSWDO

    Accepts OS/Voucher

     

    Controls the amount granted in the subsidiary

    Control ledger of donations

    3 minutes

     

    Leo Claire Morales

    Ivy Jane R. Flandez

     

     

    NONE

    For Medical :

    –    Medical Prescription

    For Burial:

    –   Burial Certificate

    Barangay Endorsement

    Recommendation Letter

    2

     

    Secures the signature of the authorized signature

    1 minute

     

    NONE

    Leo Claire Morales

    Ivy Jane Flandez

    3

     

    Records in a logbook the released voucher funded and acted upon

     

    2 minutes

     

    NONE

    Ivy Jane Flandez

    Frontline Service

    		 Processing of Vouchers of Financial Assistance (Expenses of Operations)   

    Schedule of Availability of Service:

    Monday to Friday (8:00AM to 5:00PM except Holidays)

    Who May Avail of the Service:

    Concerned Individuals

    Maximum Time to Complete the Process:

    1 minute

    Amount of Fees to be Paid:

    NONE

    Procedure to Avail of the Service:

    STEP

    WHAT TO DO

    DURATION OF ACTIVITY

    (UNDER NORMAL CIRCUMSTANCES)

    PERSON/S IN CHARGE

    FEES

    REQUIREMENTS

    APPLICANT/ CLIENT

    SERVICE PROVIDER

    1

    (Supplier)

    Submits to GSO the needed documents

     

    GSO prepares the voucher and submits them to the Budget Office

     

    Receives from GSO for funding/payment

     

     

     

     

    1 minute

     

    Antonio Omila

    James Andrade

     

     

    NONE

    For repair of vehicles, meals and supplies:

    –   PR

    –   PO

    –   Canvass

    –   BAC Resolution

    Frontline Service

    		 Processing of Request (Expenses of Operations)          

    Schedule of Availability of Service:

    Monday to Friday (8:00AM to 5:00PM except Holidays)

    Who May Avail of the Service:

    Concerned Individuals

    Maximum Time to Complete the Process:

    1 minute

    Amount of Fees to be Paid:

    NONE

    Procedure to Avail of the Service:

    STEP

    WHAT TO DO

    DURATION OF ACTIVITY

    (UNDER NORMAL CIRCUMSTANCES)

    PERSON/S IN CHARGE

    FEES

    REQUIREMENTS

    APPLICANT/ CLIENT

    SERVICE PROVIDER

    1

     

     

     

    Controls voucher for purchase request and obligation

     

     

    1 minute

     

     

     

    Antonio Omila

    James Andrade

     

     

     

    NONE

     

     

    2

     

    Presents to CBO for signature

    10 seconds

    NONE

     

    3

     

    Signs the OS and other documents

    5 seconds

    Raul A. Mabini

     

    NONE

     

    4

     

    Gets one copy of OS for filing purposes

     

    15 minutes

     

    Ivy Jane Flandez

    Mary Joy Pesodas

    NONE

     

    5

     

    Releases to Accounting Office the funded Voucher

    15 minutes

    Ivy Jane Flandez

    Mary Joy Pesodas

    NONE

     

    Frontline Service

    		 Funding of Request (Projects /FAs of Barangay/NGO/PO/ Others)

    Schedule of Availability of Service:

    Monday to Friday (8:00AM to 5:00PM except Holidays)

    Who May Avail of the Service:

    92 Barangays/NGO/PO/Others

    Maximum Time to Complete the Process:

    3 minutes

    Amount of Fees to be Paid:

    NONE

    Procedure to Avail of the Service:

    STEP

    WHAT TO DO

    DURATION OF ACTIVITY (UNDER NORMAL CIRCUMSTANCES)

    PERSON/S IN CHARGE

    FEES

    REQUIREMENTS

    APPLICANT/ CLIENT

    SERVICE PROVIDER

    1

    Submits to the Mayor the written request

     

    (Mayor endorses the request to City Budget Office for necessary action)

    Receives the written request/project estimate and records it in the receiving logbook with the name of the requesting person, the subject of the request  and date the request is saved

    2-3 minutes

    Antonio D. Omila

    Ivy Jane Flandez

    Mary Joy M. Pesodas

    NONE

     

     

    2

     

    Stamp-receives the request with the name of the receiving person and date of the request

     

     

     

     

    Frontline Service

    		 Processing of Vouchers of Financial Assistance (Expenses of Operations)   

    Schedule of Availability of Service:

    Monday to Friday (8:00AM to 5:00PM except Holidays)

    Who May Avail of the Service:

    Concerned Individuals

    Maximum Time to Complete the Process:

    5 minutes

    Amount of Fees to be Paid:

    NONE

    Procedure to Avail of the Service:

    STEP

    WHAT TO DO

    DURATION OF ACTIVITY (UNDER NORMAL CIRCUMSTANCES)

    PERSON/S IN CHARGE

    FEES

    REQUIREMENTS

    APPLICANT/ CLIENT

    SERVICE PROVIDER

    1

     

    Endorses to the CBO the received request for action

    1 second/request

    Ivy Flandez

    NONE

     

    2

     

    Records in a logbook of outgoing/documents

    3 minutes

    Frontline Service

    		 Review of Barangay Budget           

    Schedule of Availability of Service:

    Monday to Friday (8:00AM to 5:00PM except Holidays)

    Who May Avail of the Service:

    92 Barangays

    Maximum Time to Complete the Process:

    30 minutes

    Amount of Fees to be Paid:

    NONE

    Procedure to Avail of the Service:

    STEP

    WHAT TO DO

    DURATION OF ACTIVITY (UNDER NORMAL CIRCUMSTANCES)

    PERSON/S IN CHARGE

    FEES

    REQUIREMENTS

    APPLICANT/ CLIENT

    SERVICE PROVIDER

    1

    (Barangay Treasurer)

    (Barangay Captain)

     

    Submits to the City Budget for review of annual budget in compliance with R.A 7160

     

     

     

    Receives the Barangay Budget

     

    1 minute per budget

     

    Jeanette Austero

    NONE

     

     

    Barangay Ordinance/Resolution

    (Barangay Treasurer)

    Submits to the City Budget for review of Supplemental Budget

    Reviews the submitted Barangay Budget

    1-2 hours

     

    NONE

    AIP/APP

    2

     

    Informs the Barangay Officials of the additional requirements

    20 minutes/budget

     

    NONE

    Computation of PS, MOOE, Capital Outlay, Funding Requirements

    3

     

    Endorses to the CBO the  reviewed budget for final review

    10-20 minutes

     

    NONE

    Computation of PS, MO, Limitations, MOOE, Capital Outlay

    Frontline Service

    		 Review of City/Barangay Budget               

    Schedule of Availability of Service:

    Monday to Friday (8:00AM to 5:00PM except Holidays)

    Who May Avail of the Service:

    LGU Baybay and 92 Barangays

    Maximum Time to Complete the Process:

    25 minutes

    Amount of Fees to be Paid:

    NONE

    Procedure to Avail of the Service:

    STEP

    WHAT TO DO

    DURATION OF ACTIVITY (UNDER NORMAL CIRCUMSTANCES)

    PERSON/S IN CHARGE

    FEES

    REQUIREMENTS

    APPLICANT/ CLIENT

    SERVICE PROVIDER

    1

     

    Review the Barangay

    (FINAL REVIEW)

    20 minutes/budget

    Raul A. Mabini

    NONE

     

    2

     

    Prepares the Transmittal to SP

    5 minutes

    Jeanette Austero

    NONE

     

    3

     

    Assist the Mayor in the preparation, consolidation and review of the Annual Executive Budget in accordance with the Department of Budget and Management (DBM)

     

    Raul Mabini

     

    NONE

     

    Frontline Service

    		 Finalization of City Budget 

    Schedule of Availability of Service:

    Monday to Friday (8:00AM to 5:00PM except Holidays)

    Who May Avail of the Service:

    LGU Baybay

    Maximum Time to Complete the Process:

    1 year

    Amount of Fees to be Paid:

    NONE

    Procedure to Avail of the Service:

    STEP

    WHAT TO DO

    DURATION OF ACTIVITY (UNDER NORMAL CIRCUMSTANCES)

    PERSON/S IN CHARGE

    FEES

    REQUIREMENTS

    APPLICANT/ CLIENT

    SERVICE PROVIDER

    1

     

    Encode and finalize the Annual Executive Budget for signature of the City Mayor

     

    1 year

     

    Raul Mabini

    Renato Arotcha

    NONE

    Budgetary

    Forms

    Frontline Service

    		 Controlling of Obligation Request

    Schedule of Availability of Service:

    Monday to Friday (8:00AM to 5:00PM except Holidays)

    Who May Avail of the Service:

    Department Head or Concerned Individuals

    Maximum Time to Complete the Process:

    5 minutes

    Amount of Fees to be Paid:

    NONE

    Procedure to Avail of the Service:

    STEP

    WHAT TO DO

    DURATION OF ACTIVITY (UNDER NORMAL CIRCUMSTANCES)

    PERSON/S IN CHARGE

    FEES

    REQUIREMENTS

    APPLICANT/ CLIENT

    SERVICE PROVIDER

    1

    Present the filled-up Obligation slip together with the other requirements attached thereto

    Assign a controlled number and affixed CBO’s Signature

     

    5 minutes

     

    Antonio D. Omila

    Ernest James H. Andrade

    Leo Claire P. Morales

    Ivy Jane R. Flandez

     

    NONE

    Accomplished Obligation Slip and other supporting papers

    2/F Baybay City Hall

    Brgy. Gaas, Baybay City, Leyte

    Email: [email protected] / [email protected]

    For complaints / suggestions, please contact the City Budget Officer, at [email protected]/[email protected]

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