City Budget Office (CBO)

City Budget Office (CBO)

Mr. Raul A. Mabini

City Budget Officer

Mission

To encourage greater adherence to budgetary policies, rules and regulations.

Vision

Stewards timely and complete information and analysis services; guiding strategic resource allocations, development, support and dynamic decision making.

Services Offered

Frontline Service:

Processing of Vouchers of Financial Assistance

Schedule of Availability of Service:

Monday to Friday (8:00AM to 5:00PM except Holidays)

Who May Avail of the Service:

Concerned Individuals

Maximum Time to Complete the Process:

3 minutes

Total Amount of Fees to be Paid:

NONE

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY

(UNDER NORMAL CIRCUMSTANCES)

PERSON/S IN CHARGE

FEES

REQUIREMENTS

APPLICANT/ CLIENT

SERVICE PROVIDER

1

Presents OS/voucher of financial assistance prepared by CSWDO

Accepts OS/Voucher

 

Controls the amount granted in the subsidiary

Control ledger of donations

3 minutes

 

Leo Claire Morales

Ivy Jane R. Flandez

 

 

NONE

For Medical :

    Medical Prescription

For Burial:

   Burial Certificate

Barangay Endorsement

Recommendation Letter

2

 

Secures the signature of the authorized signature

1 minute

 

NONE

Leo Claire Morales

Ivy Jane Flandez

3

 

Records in a logbook the released voucher funded and acted upon

 

2 minutes

 

NONE

Ivy Jane Flandez

Frontline Service

Processing of Vouchers of Financial Assistance (Expenses of Operations)   

Schedule of Availability of Service:

Monday to Friday (8:00AM to 5:00PM except Holidays)

Who May Avail of the Service:

Concerned Individuals

Maximum Time to Complete the Process:

1 minute

Amount of Fees to be Paid:

NONE

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY

(UNDER NORMAL CIRCUMSTANCES)

PERSON/S IN CHARGE

FEES

REQUIREMENTS

APPLICANT/ CLIENT

SERVICE PROVIDER

1

(Supplier)

Submits to GSO the needed documents

 

GSO prepares the voucher and submits them to the Budget Office

 

Receives from GSO for funding/payment

 

 

 

 

1 minute

 

Antonio Omila

James Andrade

 

 

NONE

For repair of vehicles, meals and supplies:

   PR

   PO

   Canvass

   BAC Resolution

Frontline Service

Processing of Request (Expenses of Operations)          

Schedule of Availability of Service:

Monday to Friday (8:00AM to 5:00PM except Holidays)

Who May Avail of the Service:

Concerned Individuals

Maximum Time to Complete the Process:

1 minute

Amount of Fees to be Paid:

NONE

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY

(UNDER NORMAL CIRCUMSTANCES)

PERSON/S IN CHARGE

FEES

REQUIREMENTS

APPLICANT/ CLIENT

SERVICE PROVIDER

1

 

 

 

Controls voucher for purchase request and obligation

 

 

1 minute

 

 

 

Antonio Omila

James Andrade

 

 

 

NONE

 

 

2

 

Presents to CBO for signature

10 seconds

NONE

 

3

 

Signs the OS and other documents

5 seconds

Raul A. Mabini

 

NONE

 

4

 

Gets one copy of OS for filing purposes

 

15 minutes

 

Ivy Jane Flandez

Mary Joy Pesodas

NONE

 

5

 

Releases to Accounting Office the funded Voucher

15 minutes

Ivy Jane Flandez

Mary Joy Pesodas

NONE

 

Frontline Service

Funding of Request (Projects /FAs of Barangay/NGO/PO/ Others)

Schedule of Availability of Service:

Monday to Friday (8:00AM to 5:00PM except Holidays)

Who May Avail of the Service:

92 Barangays/NGO/PO/Others

Maximum Time to Complete the Process:

3 minutes

Amount of Fees to be Paid:

NONE

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY (UNDER NORMAL CIRCUMSTANCES)

PERSON/S IN CHARGE

FEES

REQUIREMENTS

APPLICANT/ CLIENT

SERVICE PROVIDER

1

Submits to the Mayor the written request

 

(Mayor endorses the request to City Budget Office for necessary action)

Receives the written request/project estimate and records it in the receiving logbook with the name of the requesting person, the subject of the request  and date the request is saved

2-3 minutes

Antonio D. Omila

Ivy Jane Flandez

Mary Joy M. Pesodas

NONE

 

 

2

 

Stamp-receives the request with the name of the receiving person and date of the request

 

 

 

 

Frontline Service

Processing of Vouchers of Financial Assistance (Expenses of Operations)   

Schedule of Availability of Service:

Monday to Friday (8:00AM to 5:00PM except Holidays)

Who May Avail of the Service:

Concerned Individuals

Maximum Time to Complete the Process:

5 minutes

Amount of Fees to be Paid:

NONE

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY (UNDER NORMAL CIRCUMSTANCES)

PERSON/S IN CHARGE

FEES

REQUIREMENTS

APPLICANT/ CLIENT

SERVICE PROVIDER

1

 

Endorses to the CBO the received request for action

1 second/request

Ivy Flandez

NONE

 

2

 

Records in a logbook of outgoing/documents

3 minutes

Frontline Service

Review of Barangay Budget           

Schedule of Availability of Service:

Monday to Friday (8:00AM to 5:00PM except Holidays)

Who May Avail of the Service:

92 Barangays

Maximum Time to Complete the Process:

30 minutes

Amount of Fees to be Paid:

NONE

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY (UNDER NORMAL CIRCUMSTANCES)

PERSON/S IN CHARGE

FEES

REQUIREMENTS

APPLICANT/ CLIENT

SERVICE PROVIDER

1

(Barangay Treasurer)

(Barangay Captain)

 

Submits to the City Budget for review of annual budget in compliance with R.A 7160

 

 

 

Receives the Barangay Budget

 

1 minute per budget

 

Jeanette Austero

NONE

 

 

Barangay Ordinance/Resolution

(Barangay Treasurer)

Submits to the City Budget for review of Supplemental Budget

Reviews the submitted Barangay Budget

1-2 hours

 

NONE

AIP/APP

2

 

Informs the Barangay Officials of the additional requirements

20 minutes/budget

 

NONE

Computation of PS, MOOE, Capital Outlay, Funding Requirements

3

 

Endorses to the CBO the  reviewed budget for final review

10-20 minutes

 

NONE

Computation of PS, MO, Limitations, MOOE, Capital Outlay

Frontline Service

Review of City/Barangay Budget               

Schedule of Availability of Service:

Monday to Friday (8:00AM to 5:00PM except Holidays)

Who May Avail of the Service:

LGU Baybay and 92 Barangays

Maximum Time to Complete the Process:

25 minutes

Amount of Fees to be Paid:

NONE

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY (UNDER NORMAL CIRCUMSTANCES)

PERSON/S IN CHARGE

FEES

REQUIREMENTS

APPLICANT/ CLIENT

SERVICE PROVIDER

1

 

Review the Barangay

(FINAL REVIEW)

20 minutes/budget

Raul A. Mabini

NONE

 

2

 

Prepares the Transmittal to SP

5 minutes

Jeanette Austero

NONE

 

3

 

Assist the Mayor in the preparation, consolidation and review of the Annual Executive Budget in accordance with the Department of Budget and Management (DBM)

 

Raul Mabini

 

NONE

 

Frontline Service

Finalization of City Budget 

Schedule of Availability of Service:

Monday to Friday (8:00AM to 5:00PM except Holidays)

Who May Avail of the Service:

LGU Baybay

Maximum Time to Complete the Process:

1 year

Amount of Fees to be Paid:

NONE

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY (UNDER NORMAL CIRCUMSTANCES)

PERSON/S IN CHARGE

FEES

REQUIREMENTS

APPLICANT/ CLIENT

SERVICE PROVIDER

1

 

Encode and finalize the Annual Executive Budget for signature of the City Mayor

 

1 year

 

Raul Mabini

Renato Arotcha

NONE

Budgetary

Forms

Frontline Service

Controlling of Obligation Request

Schedule of Availability of Service:

Monday to Friday (8:00AM to 5:00PM except Holidays)

Who May Avail of the Service:

Department Head or Concerned Individuals

Maximum Time to Complete the Process:

5 minutes

Amount of Fees to be Paid:

NONE

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY (UNDER NORMAL CIRCUMSTANCES)

PERSON/S IN CHARGE

FEES

REQUIREMENTS

APPLICANT/ CLIENT

SERVICE PROVIDER

1

Present the filled-up Obligation slip together with the other requirements attached thereto

Assign a controlled number and affixed CBO’s Signature

 

5 minutes

 

Antonio D. Omila

Ernest James H. Andrade

Leo Claire P. Morales

Ivy Jane R. Flandez

 

NONE

Accomplished Obligation Slip and other supporting papers

2/F Baybay City Hall

Brgy. Gaas, Baybay City, Leyte

Email: [email protected] / [email protected]

For complaints / suggestions, please contact the City Budget Officer, at [email protected]/[email protected]