• Contact Us

    • City Accounting Office

    City Accounting Office

    Mr. Jay Ryan O. Austero

    OIC - City Accountant

    Mission

    To effectively strive in providing authentic information, distribute and carry-out accounting services with professionalism, efficiency and excellence to all our clients.

    Vision

    Mandated by law to provide an efficient, genuine and realistic financial information to our local legislators and the entire stakeholders as a guide in the decision-making process for the benefit of the general public.

    Services Offered

    Frontline Service:

    		 All LGU Transactions and other related transactions

    Schedule of Availability of Service:

    Monday to Friday (8:00AM to 5:00PM except Holidays)

    Who May Avail of the Service:

    Anybody with transaction to the LGU

    Maximum Time to Complete the Process:

    18-20 mins.

    Total Amount of Fees to be Paid:

    NONE

     

    Below is the Summary List of all Main Requirements for each Transaction:

    A.     Construction/Project:

     

    1. Journal Entry Voucher (JEV)

    13. Purchase Order (PO)

    25. Cert. of Completion

    2. Obligation Slip (OS)

    14. Inspection & Acceptance Report (IAR)

    26. Invoice Receipt for Property

    3. Disbursement Voucher (DV)

    15. Requisition Issue Slip (RIS)

    27. Inventory Custodian Slip

    4. Purchase Request (PR)

    16. Acknowledgement Receipt for Equipment

    28. Memorandum of Agreement

    5. Canvass Sheet (CS)

    17. Waste Material Report

    29. Affidavit of Undertaking

    6. Abstract of Quotation/Bid

    18. JO/Acceptance/Job Satisfaction Cert.

    30. Official Acknowledgement Receipt

    7. Cert. of Canvass Posting

    19. Detailed Estimates

    31. Cert. of PhilGeps Registration

    8. Annual Procurement Plan (APP)

    20. Individual Project Program of Work

    32. Business Permit

    9. Project Procurement Management Plan(PPMP)

    21. Cert. of Inspection

    33. BIR COR 2303

    10. Communication/ Project Proposal

    22. Pre & Post Inspection Report

    34. DTI/SEC

    11. Bid Notice Abstract (PhilGEPS)

    23. Accomplishment Report

    35. Others: Picture, Sketch Plan, FS, Bid Docs, etc.

    12. BAC Resolution

    24. Statement of Work & Accomplishment Report

     

     

    B.     Financial Assistance:

     

    1. Journal Entry Voucher (JEV)

     8. Brief Findings (DSWD)

    15. Statement of Account/Billing

    2. Obligation Slip (OS)

     9. Social Case Study Report (DSWD)

    16. Clinical Abstract

    3. Disbursement Voucher (DV)

    10. Brgy. Certificate of Indigency

    17. Estimated Cost for Hemodialysis

    4. Memorandum of Agreement (MOA)

    11. Medical Cert.

    18. Doctor’s Prescription

    5. Solicitation Letter/Request Letter

    12. Medical Abstract

    19. Others:

    6. Official Acknowledgement Receipt

    13. Cert. of Death

     

    7. Cert. of Eligibility (DSWD)

    14. Funeral Contract/Memorial Service

     

     

     

    C.     Supplies/Equipment:

     

    1. Journal Entry Voucher (JEV)

    9. Project Procurement Management Plan (PPMP)

    17. Invoice Receipt for Property

    2. Obligation Slip (OS)

    10. Bid Notice Abstract (PhilGEPS)

    18. Inventory Custodian Slip

    3. Disbursement Voucher (DV)

    11. Resolution (BAC)

    19. Cert. of PhilGeps Registration

    4. Purchase Request (PR)

    12. Purchase Order (PO)

    20. Business Permit

    5. Canvass Sheet (CS)

    13. Inspection & Acceptance Report (IAR)

    21. BIR COR 2303

    6. Abstract of Quotation

    14. Requisition Issue Slip (RIS)

    22. DTI/SEC

    7. Cert. of Canvass Posting

    15. Acknowledgement Receipt for Equipment

    23. Others:

    8. Annual Procurement Plan (APP)

    16. Waste Material Report

     

     

    D.     Travel Order/Cash Advance for Travel/Reg. Monthly Travel

     

    1. Journal Entry Voucher (JEV)

    7. Itinerary of Travel

    2. Obligation Slip (OS)

    8. Cert. of Travel Completed

    3. Disbursement Voucher (DV)

    9. Cert. of Appearance/Attendance

    4. Time Book and Payroll

    10. Liquidation Report

    5. Communication/Invitation Letter

    11. Memorandum

    6. Travel Order

    12. Others:

     

    E.     Land Purchase

     

    1. Journal Entry Voucher (JEV)

    8. City Appraisal Committee Resolution

    17. Realty Tax Computation Slip

    2. Obligation Slip (OS)

    9. Tax Declaration of Real Property

    18. Certification (Assessor)

    3. Disbursement Voucher (DV)

    10. Official Receipt (CTO) – Updated RPT Payment

    19. Real Property Tax Due Bill

    4. Cert. of Availability Fund

    11. Certification (CTO)

    20. Cert. of Authorizing Registration (CAR)

    5. Deed of Absolute Sale

    12. Annual Procurement Plan (APP)

    21. Capital Gain Tax (CGT)

    6. SP Resolution for requesting

    13. Special Power of Attorney

    22. Documentary Stamp Tax

        Assist/Appraise the Private Lots

    14. Transfer Certificate of Title

    23. Transfer Tax

    7. SP Resolution for authority of the

    15. Original Certificate of Title

     

       City Mayor to Purchase Lot

    16. Sketch Plan with Bearings & Certification (CPDO)

     

     

     

    Procedure to Avail of the Service:

    STEP

    WHAT TO DO

    DURATION OF ACTIVITY

    (UNDER NORMAL CIRCUMSTANCES)

    PERSON/S IN CHARGE

    FEES

    REQUIREMENTS

    APPLICANT/ CLIENT

    SERVICE PROVIDER

    1

    Proceed to person In-Charge

    Receive and Scan Documents with DTS QR Code and forward document for JEV

    2-3 minutes

    Marcelino Legaria

    NONE

    Complete Attachments and already checked by the IAS Office

    2

    Proceed to person In-Charge

    Prepares the Journal Entry Voucher (JEV) and attach Summary List

    2-3 minutes

    Dhanika F. Son (General Fund / Special Accts)

    Anabel H. Balbarona(Trust Fund )

    Juliet R. Yap ( Travel Transactions)

    Evelyn Calipayan (Bills / Communication)

    Antonia Balagbis (Cash Advance)

    NONE

    See attached summary list of requirements

    3

    Proceed to person In-Charge

    Checking of Vouchers

    2-3 minutes

    Purchased Transaction (QAA)

    RETENTION ( Kathyleen O. Flores)

    NONE

    See attached summary list of requirements

    4

    Proceed to City Accountant

    Review the completeness of all documents

    5-10 minutes

    Jay Ryan O. Austero

    NONE

    See attached summary list of requirements

    5

    Proceed to person In-Charge

    Forward and Scan Documents with DTS QR Code

    2-3 minutes

    Marcelino Legaria

    NONE

    Complete Attachments and already signed by the City Accountant

    6

    Proceed to person In-Charge

    Record voucher and Checks forwarded by the City Treasurers Office to be forwarded to City Mayors office for signature

    5-10 minutes

    Joenel Sabando

    Kathyleen O. Flores

    NONE

    See attached summary list of requirements

    7

    Proceed to City Treasurer’s Office for check issuance then go back to City Accounting Office

    Issuance of City Accountant’s Advice

    2-3 minutes

    Joenel Sabando

    Dhanika F Son

    NONE

    Complete Documents with issued check

    8

    Proceed to person In-Charge

    Forward and Scan Documents with DTS QR Code to City Treasurers Office

    2-3 minutes

    Marcelino Legaria

    NONE

    Complete Attachments and complete signatories

    Frontline Service:

    		 Barangay Transactions

    Schedule of Availability of Service:

    Monday to Friday (8:00AM to 5:00PM except Holidays)

    Who May Avail of the Service:

    Barangay Captain/Barangay Treasurer

    Maximum Time to Complete the Process:

    6 minutes

    Total Amount of Fees to be Paid:

    NONE

    Procedure to Avail of the Service:

    STEP

    WHAT TO DO

    DURATION OF ACTIVITY

    (UNDER NORMAL CIRCUMSTANCES)

    PERSON/S IN CHARGE

    FEES

    REQUIREMENTS

    APPLICANT/ CLIENT

    SERVICE PROVIDER

    1

    Proceed to person In-Charge

    Countersigned the Approved Budget for each Barangay and SK transactions

    2-3 minutes

    Janey P. Capricho

    NONE

    AIP, POW, Detailed Estimates, Request for Quotation, Purchase Request

    2

    Proceed to person In-Charge

    Review the completeness of all documents and Prepare Summary List

    2-3 minutes

    Marilyn M. Ocado

    NONE

    See attached summary list of requirements

    3

    Proceed to person In-Charge

    Records the Allotment and Obligation Slip to RAAO

    2-3 minutes

    Angelyn L. Fuentes

    NONE

    Allotment and Obligation Slip

    4

    Proceed to person In-Charge

    Prepares the Journal Entry Voucher (JEV) and Records in Cash/ Check Disbursement Journal

    2-3 minutes

    Assigned Bookkeepers

        Rovelyn D. Bravo

        Amalia P. Valenzona

        Amabelle O. Fegi

    NONE

    See attached summary list of requirements

    5

    Proceed to person In-Charge

    Review the completeness of all documents

    2-3 minutes

    Janey P. Capricho

    NONE

    Complete Attachments and already signed by the assigned Bookkeepers

    6

    Proceed to City Accountant

    Countersigned Check Issued

    2-3 minutes

    Jay Ryan O. Austero /

    Janey P. Capricho

    NONE

    Complete Documents

    Frontline Service:

    		 Issuance of Real Property Tax (RPT) Share

    Schedule of Availability of Service:

    Monday to Friday (8:00AM to 5:00PM except Holidays)

    Who May Avail of the Service:

    Barangay Captain / Barangay Treasurer

    Maximum Time to Complete the Process:

    4 minutes

    Total Amount of Fees to be Paid:

    NONE

    Procedure to Avail of the Service:

    STEP

    WHAT TO DO

    DURATION OF ACTIVITY

    (UNDER NORMAL CIRCUMSTANCES)

    PERSON/S IN CHARGE

    FEES

    REQUIREMENTS

    APPLICANT/ CLIENT

    SERVICE PROVIDER

    1

    Barangay Captain/ Barangay Treasurer

    Verify records and issuance of certification and voucher

    3-4 minutes

    Evelyn A. Calipayan

    NONE

    NONE

    3/F Baybay City Hall

    Brgy. Gaas, Baybay City, Leyte

    Email: [email protected]

    For complaints / suggestions, please contact the City Accountant email at [email protected]

    Â