Frontline Service:

Video Production

Schedule of Availability of Service:

As the need arises

Who May Avail of the Service: 

Baybay City LGU Offices

Maximum Time to Complete the Process:

At least two (2) weeks

Amount of Fees to be Paid:

NONE

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY

(UNDER NORMAL CIRCUMSTANCES)

PERSON/S-IN-CHARGE

FEES

REQUIREMENT/S

APPLICANT/CLIENT

SERVICE PROVIDER

1

Request for video production

Discuss the details of the request

15-30 minutes

Marissa M. Cano

NONE

Written request approved by the Mayor

2

Write the script for the video production in consultation with the client

2-5 days depending on the duration of the video to be produced

Marissa M. Cano

NONE

Accurate information for the script

3

Record and edit the audio for the video production and mix the same with appropriate music

2-3 hours depending on the duration of the video to be produced

Marissa M. Cano

NONE

Digital Recorder, Headphone and Batteries (Energizer)

4

Mix the audio with the pictures and text and pre-view the same with the requesting party before rendering the same

2-5 days depending on the duration of the video to be produced

Marissa M. Cano/

NONE

High-end laptop, original software, video clips, and pictures

5

Copy the video onto the 16G flash drive provided

At least 5 minutes, depending on the size of the video produced

Marissa M. Cano/

NONE

16G USB flash drive

Frontline Service:

Information Dissemination thru the Baybay City Updates, the Official Facebook Page of the Baybay City LGU

Schedule of Availability of Service:

Anytime

Who May Avail of the Service: 

Baybay City LGU Offices, Government Agencies and Civil Society Organizations 

Maximum Time to Complete the Process:

10 minutes – 1 hour

Amount of Fees to be Paid:

NONE

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY

(UNDER NORMAL CIRCUMSTANCES)

PERSON/S-IN-CHARGE

FEES

REQUIREMENT/S

APPLICANT/CLIENT

SERVICE PROVIDER

1

Request for coverage of an activity to be posted over Baybay City Updates, the official Facebook Page of the Baybay City LGU

Discuss the details of the request

5-10 minutes

Marissa M. Cano/

NONE

Program of the Activity

2

Cover the activity 

Depends on the duration of the activity

Marissa M. Cano/

NONE

Camera, Digital Recorder and Batteries (Energizer)

3

Writes the news item for posting over Baybay City Updates

2-3 hours

Marissa M. Cano

NONE

Computer and internet Connection

4

Submit the written news item to the City Administrator for correction

5 minutes

       Marissa M. Cano

NONE

Computer and internet Connection

5

Submit the edited article and pictures to the City Mayor’s Office for posting

 5 minutes

        Marissa M. Cano

NONE

Computer and internet Connection

6

Post the news item, with pictures over Baybay City Updates

Depends on when the In-charge will be done with the needed info-graphic 

       Jason Ybañez

NONE

Computer and internet Connection

Frontline Service:

Information Dissemination thru the Program “Nasayod ka ba, Bai?”

Schedule of Availability of Service:

Anytime

Who May Avail of the Service: 

Baybay City LGU Offices, Government Agencies and Civil Society Organizations 

Maximum Time to Complete the Process:

10 minutes – 1 hour

Amount of Fees to be Paid:

NONE

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY

(UNDER NORMAL CIRCUMSTANCES)

PERSON/S-IN-CHARGE

FEES

REQUIREMENT/S

APPLICANT/CLIENT

SERVICE PROVIDER

1

Request for coverage of an activity to be discussed over the program, “Nasayod ka ba, Bai?” aired over 92.5
Groove FM on Tuesdays, Thursdays and Saturdays, 11:00 a.m. to 12 noon

Discuss the details of the request

5-10 minutes

Marissa M. Cano 

Jason Ybañez

NONE

Program of the Activity

2

Cover the activity and write news item for airing over the program

Depends on the duration of the activity

Marissa M. Cano 

Jason Ybañez

NONE

Camera, Digital Recorder and Batteries (Energizer)

3

Interview concerned offices about valid issues and concerns raised by
the listeners

10-45 minutes (depending on the issues and concerned raised)

Marissa M. Cano 

Jason Ybañez

NONE

Digital Recorder, Headphone and Batteries (Energizer)

4

Edit and air the interview over the program

30 minutes to 1 hour, depending on the duration of the interview

Marissa M. Cano 

Jason Ybañez

NONE

High-end laptop and Headphone

5

Discuss the details of the request

5-10 minutes

Marissa M. Cano

 Jason Ybañez

Ritchie P. Avila

NONE

Written document of the information for announcement

Frontline Service:

Secretariat to the City Anti-Drug Abuse Council (CADAC), City Peace and Order Council (CPOC), City Task Force to End Local Communist Armed Conflict (CTF-ELCAC) and City Council for the Protection of Children (CCPC)

Schedule of Availability of Service:

As the need arises

Who May Avail of the Service: 

CADAC, CPOC, CTF-ELCAC & CCPC Members

Maximum Time to Complete the Process:

Depends on the activity at hand

Amount of Fees to be Paid:

NONE

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY

(UNDER NORMAL CIRCUMSTANCES)

PERSON/S-IN-CHARGE

FEES

REQUIREMENT/S

APPLICANT/CLIENT

SERVICE PROVIDER

1

Quarterly Meeting

Prepares the invitation letters for signature of the City Mayor

1 hour

Marissa M. Cano

NONE

Computer

2

Distribute the letters of invitation to the member-agencies

1 day

Ritchie P. Avila

Paolo Dominic Lao

NONE

Vehicle, gasoline

3

Sends the invitation letters also thru the social media

1 hour

Marissa M. Cano

NONE

Computer, Internet Connection

4

Prepares the quarterly minutes of the meeting and print copies for
distribution during the meeting

5-8 hours

Marissa M. Cano

NONE

Computer, recorded proceedings of the meeting, printer and bond paper
for the printing of the minutes of the meeting

5

Facilitates the conduct and documentation of the Quarterly Meetings

Depends on the duration of the meeting

Marissa M. Cano

Ritchie P. Avila

NONE

Camera (for photo documentation), digital recorder and batteries
(Energizer) for the recording of the proceedings of the meeting

6

Facilitates the signing of the Attendance Sheets by the participants

At the start of the meeting to determine if there is a quorum

Mirian L. Tan

Paolo Dominic Lao

NONE

Attendance Sheets and Ballpen

7

Facilitates and documents the conduct of the Peace and Order and Public
Safety (POPS) Planning

Depending on the duration of the POPS Planning

Marissa M. Cano

Ritchie P. Avila

MirianL. Tan with the
CLGOO

NONE

Blank template of the plan, projector, camera, recorder, batteries, bond
paper and ball pen

8

Facilitates the approval of the POPS Plan by the City Peace and Order
Council (CPOC)

Depending on the duration of the CPOC Meeting

Marissa M. Cano

NONE

Copies of the proposed plan distributed to the CPOC members

9

Prepares the CPOC Resolution adopting the POPS Plan for adoption by the
Sangguniang Panlungsod

1 hour

Marissa M. Cano

NONE

Computer, printer, and ink

10

Prints copies of the POPS Plan for distribution to the concerned offices

2 days

Marissa M. Cano

Mirian L.Tan

Ritchie Avila

Paolo Dominic Lao

NONE

Computers, printers, and ink

11

Encodes the 3-year POPS Plan onto the POPS PCMS 

2 weeks

Mirian L. Tan

NONE

Computer and Internet Connection

12

Collects and encodes the accomplishments of the concerned offices per
semester

1 month

Marissa M. Cano

Mirian L. Tan

NONE

Computer and Internet Connection

13

Accomplish the 1^st and 2^nd Semester Reports
through the POPS-PCMS Portal

June for the 1^st Semester and January for the 2^nd
Semester

Marissa M. Cano

Mirian L. Tan

NONE

Computer and Internet Connection

13

Copy the Anti-Illegal Drugs-related activities in the POPS Plan and
construct this into the 3-year LADPA 

2 days

Marissa M. Cano

Mirian L. Tan

NONE

Computer and Internet Connection

14

Facilitates the approval of the LADPA by the City Anti-Drug Abuse
Council (CADAC)

Depending on the duration of the CADAC Meeting

Marissa M. Cano

NONE

Copies of the proposed plan distributed to the CADAC members

15

Prepares the CADAC Resolution adopting the LADPA for adoption by the
Sangguniang Panlungsod

1 hour

Marissa M. Cano

NONE

Computer, Printer and Ink

16

Prints copies of the LADPA for distribution to the concerned offices

2 days

Marissa M. Cano

Mirian L. Tan

Ritchie Avila

Paolo Dominic Lao

NONE

Computers, Printers and Ink

17

Conducts Information, Education and Campaign (IEC) Activities with the
concerned CADAC members

1 week

Mirian L.Tan

NONE

Tarp, Snacks

18

Encodes the 3-year LADPA onto the ADAC FMS

Depends on the duration of the meeting

Marissa M. Cano

Ritchie P. Avila

NONE

Computer and Internet Connection

19

Collects and encodes the
accomplishments of the concerned offices per semester onto the

ADAC-FMS)

1 month

Marissa M. Cano

Mirian L. Tan

NONE

Computer and Internet Connection

20

Prepares all the necessary Means of Verification (MOVs)

1^st and 2^nd Quarter of each year 

Marissa M. Cano

Mirian L. Tan

Ritchie Avila

Paolo Dominic Lao

NONE

Computer, Internet Connection, Printer and Ink

21

Submits the MOVs to the DILG for evaluation

Before the deadline set by the DILG

Marissa M. Cano

Mirian L. Tan

NONE

Computer, Internet Connection, Printer and Ink

22

Checks on the documents submitted by the Barangay Secretary to ensure
the correctness and completeness of the said documents

Monthly and Annual Accomplishment Reports

Mirian L. Tan

Ritchie Avila

NONE

Cabinet for the safekeeping of the documents submitted by the barangays,
especially those that are related to the Barangay Drug Clearing Program (BDCP)

23

Facilitates the completion of the documents required of barangays with
Certified Inventory of Drug Personalities (CIDP)

Depending on the period set by the Philippine Drug Enforcement Agency (PDEA)

Marissa M. Cano

NONE

The concerned barangays submit the folders of their CIDP for validation
by the PDEA Personnel before the said folders are submitted to the Regional
Oversight Committee of the Barangay Drug Program (ROCBDCP) for verification and
issuance of the Resolution
Conferring the Retention of Drug-Cleared Status to the concerned barangay.

24

Regular monitoring of the families of the victims of the Inopacan
Massacre who were organized by the Baybay City LGU 

At least twice a year (unless the organization requests for the city’s
intervention)

Marissa M. Cano

Ritchie P. Avila

Mora C. Abarquez

Florie Mae A. Lao

NONE

Vehicle, Manila Paper, Permanent Markers, Masking Tape and Scissors 

25

Prepares the required accomplishment report and submit the same to the
DILG

Quarterly

Marissa M. Cano

Ritchie Avila

NONE

Computer, Internet Connection, Printer and Ink

26

Facilitates the conduct of the Annual Commemoration of the Discovery and
Exhumation of the Inopacan Massacre 

Every August 28^th of the year

Marissa M. Cano

Mirian L. Tan

Ritchie Avila

Paolo Dominic Lao

NONE

Tarp, Food Packs, Snacks and Lunch

27

Facilitated the organization of the families of the victims of the
Inopacan Massacre and the assessment of the livelihood programs which they
received from the Baybay City LGU, Department of Labor and Employment (DOLE)
and the like  

At least twice a year, specially when there are concerns that need to be
attended to personally

Marissa M. Cano

Mirian L. Tan

Ritchie Avila

Paolo Dominic Lao

(with Mora C.
Abarquez & her GAD Staff)

Vehicle and fuel for the vehicle, Manila Paper, Pental Pen, Scissors,
Masking Tape, Recorder and Camera (for documentation)

28

The CIO Personnel facilitates
the conduct of relevant training for the LGU employees and the vulnerable
sectors of the society, maintains the computers in the Tech4ED Center, and
provides the necessary certificates.

The Tech4ED Center
also accommodates Barangay Management Information System (BMIS) related
training.

At most four (4) training per year, depending on the identified training
needs

Marissa M. Cano

Mirian L. Tan

Ritchie Avila

Paolo Dominic Lao

NONE

Computer, Projector, Sound System, Supplies and Materials, Snacks and
Lunch, Certificates, Printer, Special Paper, and Ink

29

Helps the City Social Welfare and Development Office (CSWDO) in
preparing all the necessary Means of Verification (MOVs)

During the evaluation by the DILG

Marissa M. Cano

Mirian L. Tan

Ritchie Avila

NONE

Computer, Internet Connection, Printer and Ink

Frontline Service:

Web Posting

Schedule of Availability of Service:

Anytime

Who May Avail of the Service: 

Baybay City LGU Offices

Maximum Time to Complete the Process:

At least 2 minutes

Amount of Fees to be Paid:

NONE

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY

(UNDER NORMAL CIRCUMSTANCES)

PERSON/S-IN-CHARGE

FEES

REQUIREMENT/S

APPLICANT/CLIENT

SERVICE PROVIDER

1

Have the documents for posting received at the CIO

Receive the document and indicate the date and time of receipt

30 seconds

Ritchie P. Avila

NONE

Hard copy of the document for posting

2

Scan the document for posting

1minute

Jason Ybañez

NONE

Printer-scanner and computer

3

Upload the scanned document onto the website of the Baybay City LGU:  baybaycity.gov.ph

1 minute

Jason Ybañez

NONE

Printer-scanner, computer and internet connection

Frontline Service:

Overall Coordination of Statistical Matters

Schedule of Availability of Service:

As the need arises

Who May Avail of the Service: 

Persons with Approved Letter Request

Maximum Time to Complete the Process:

At least 2 minutes

Amount of Fees to be Paid:

NONE

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY

(UNDER NORMAL CIRCUMSTANCES)

PERSON/S-IN-CHARGE

FEES

REQUIREMENT/S

APPLICANT/CLIENT

SERVICE PROVIDER

1

Follow-up request for the needed information

Discuss the details of the requested information

At least two (2) minutes

Marissa M. Cano

NONE

Approved letter request from the Mayor

2

Request for the needed information from the BMIS In-Charge or the concerned office

At least five (5) minutes

Marissa M. Cano

NONE

3

Hand in the needed information to the client

At least one (1) minute

Marissa M. Cano

NONE

Frontline Service:

Coordination with Civil Society Organizations (CSOs)

Schedule of Availability of Service:

As the need arises

Who May Avail of the Service: 

Interested Civil Society Organizations 

Maximum Time to Complete the Process:

Depending on the duration of the activity

Amount of Fees to be Paid:

NONE

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY

(UNDER NORMAL CIRCUMSTANCES)

PERSON/S-IN-CHARGE

FEES

REQUIREMENT/S

APPLICANT/CLIENT

SERVICE PROVIDER

1

Request for assistance in the organization of the Civil Society
Organization (CSO)

Facilitate the Organizational Meeting cum Crafting of the Constitution
and By-laws of the requesting organization

At least three (3) hours

       Marissa M. Cano 

NONE

Cedula of the CSO members

2

Prepare the documents for registration with the Department of Labor and Employment (DOLE)  

At least two (2) days

       Marissa M. Cano

NONE

Computer, Bond Paper

3

Hand-in the document for registration to the CSO officers for signature
of the members and for processing at the DOLE Western Leyte Field Office

At least one (1) minute

Marissa M. Cano

NONE

Computer and internet Connection

4

Follow-up with the CSO until the DOLE certification is released

       Marissa M. Cano

NONE

5

Discuss the details of the request

 At least 15 minutes

        Marissa M. Cano

NONE

BUB Project documentations

6

Conduct monitoring of BUB projects with concerned government offices

Depending on the status and the location of the project

        Marissa M. Cano

NONE

Camera, Digital Recorder and Batteries (Energizer)