City Information Office

Ms. Marissa M. Cano
City Information Officer
Mission
To provide accurate information to all stakeholders who need it and make information accessible to the public.
Vision
Accurate information at an instant.
Services Offered
Frontline Service: |
Video Production |
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Schedule of Availability of Service: |
As the need arises |
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Who May Avail of the Service: |
Baybay City LGU Offices |
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Maximum Time to Complete the Process: |
At least two (2) weeks |
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Amount of Fees to be Paid: |
NONE |
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Procedure to Avail of the Service: |
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STEP |
WHAT TO DO |
DURATION OF ACTIVITY (UNDER NORMAL CIRCUMSTANCES) |
PERSON/S-IN-CHARGE |
FEES |
REQUIREMENT/S |
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APPLICANT/CLIENT |
SERVICE PROVIDER |
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1 |
Request for video production |
Discuss the details of the request |
15-30 minutes |
Marissa M. Cano |
NONE |
Written request approved by the Mayor |
|
2 |
Provide the necessary information (data) |
Write the script for the video production in consultation with the client |
2-5 days depending on the duration of the video to be produced |
Marissa M. Cano |
NONE |
Accurate information for the script |
|
3 |
Record and edit the audio for the video production and mix the same with appropriate music |
2-3 hours depending on the duration of the video to be produced |
Marissa M. Cano |
NONE |
Digital Recorder, Headphone and Batteries (Energizer) |
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4 |
Provide the necessary pictures |
Mix the audio with the pictures and text and pre-view the same with the requesting party before rendering the same |
2-5 days depending on the duration of the video to be produced |
Marissa M. Cano/ Ritchie P. Avila |
NONE |
High-end laptop, original software, video clips, and pictures |
|
5 |
Provide a 16G flash drive to get a copy of the video produced |
Copy the video onto the 16G flash drive provided |
At least 5 minutes, depending on the size of the video produced |
Marissa M. Cano/ Ritchie P. Avila |
NONE |
16G USB flash drive |
Frontline Service: |
Information Dissemination thru the Baybay City Updates, the Official Facebook Page of the Baybay City LGU |
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Schedule of Availability of Service: |
Anytime |
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Who May Avail of the Service: |
Baybay City LGU Offices, Government Agencies and Civil Society Organizations |
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Maximum Time to Complete the Process: |
10 minutes – 1 hour |
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Amount of Fees to be Paid: |
NONE |
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Procedure to Avail of the Service: |
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STEP |
WHAT TO DO |
DURATION OF ACTIVITY (UNDER NORMAL CIRCUMSTANCES) |
PERSON/S-IN-CHARGE |
FEES |
REQUIREMENT/S |
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APPLICANT/CLIENT |
SERVICE PROVIDER |
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1 |
Request for coverage of an activity to be posted over Baybay City Updates, the official Facebook Page of the Baybay City LGU |
Discuss the details of the request |
5-10 minutes |
Marissa M. Cano/ Ritchie P. Avila |
NONE |
Program of the Activity |
|
2 |
Cover the activity |
Depends on the duration of the activity |
Marissa M. Cano/ Ritchie P. Avila |
NONE |
Camera, Digital Recorder and Batteries (Energizer) |
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3 |
Writes the news item for posting over Baybay City Updates |
2-3 hours |
Marissa M. Cano |
NONE |
Computer and internet Connection |
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4 |
Submit the written news item to the City Administrator for correction |
5 minutes |
Marissa M. Cano |
NONE |
Computer and internet Connection |
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5 |
Submit the edited article and pictures to the City Mayor’s Office for posting |
5 minutes |
Marissa M. Cano |
NONE |
Computer and internet Connection |
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6 |
Post the news item, with pictures over Baybay City Updates |
Depends on when the In-charge will be done with the needed info-graphic |
Jason Ybañez |
NONE |
Computer and internet Connection |
Frontline Service: |
Information Dissemination thru the Program “Nasayod ka ba, Bai?” |
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Schedule of Availability of Service: |
Anytime |
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Who May Avail of the Service: |
Baybay City LGU Offices, Government Agencies and Civil Society Organizations |
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Maximum Time to Complete the Process: |
10 minutes – 1 hour |
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Amount of Fees to be Paid: |
NONE |
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Procedure to Avail of the Service: |
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STEP |
WHAT TO DO |
DURATION OF ACTIVITY (UNDER NORMAL CIRCUMSTANCES) |
PERSON/S-IN-CHARGE |
FEES |
REQUIREMENT/S |
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APPLICANT/CLIENT |
SERVICE PROVIDER |
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1 |
Request for coverage of an activity to be discussed over the program, “Nasayod ka ba, Bai?” aired over 92.5 |
Discuss the details of the request |
5-10 minutes |
Marissa M. Cano Jason Ybañez |
NONE |
Program of the Activity |
|
2 |
Cover the activity and write news item for airing over the program |
Depends on the duration of the activity |
Marissa M. Cano Jason Ybañez |
NONE |
Camera, Digital Recorder and Batteries (Energizer) |
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3 |
Sent queries on some issues and concerns affecting the public (thru text, letter or email) |
Interview concerned offices about valid issues and concerns raised by |
10-45 minutes (depending on the issues and concerned raised) |
Marissa M. Cano Jason Ybañez |
NONE |
Digital Recorder, Headphone and Batteries (Energizer) |
|
4 |
Edit and air the interview over the program |
30 minutes to 1 hour, depending on the duration of the interview |
Marissa M. Cano Jason Ybañez |
NONE |
High-end laptop and Headphone |
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5 |
Request for public service announcement |
Discuss the details of the request |
5-10 minutes |
Marissa M. Cano Jason Ybañez Ritchie P. Avila |
NONE |
Written document of the information for announcement |
Frontline Service: |
Secretariat to the City Anti-Drug Abuse Council (CADAC), City Peace and Order Council (CPOC), City Task Force to End Local Communist Armed Conflict (CTF-ELCAC) and City Council for the Protection of Children (CCPC) |
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Schedule of Availability of Service: |
As the need arises |
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Who May Avail of the Service: |
CADAC, CPOC, CTF-ELCAC & CCPC Members |
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Maximum Time to Complete the Process: |
Depends on the activity at hand |
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Amount of Fees to be Paid: |
NONE |
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Procedure to Avail of the Service: |
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STEP |
WHAT TO DO |
DURATION OF ACTIVITY (UNDER NORMAL CIRCUMSTANCES) |
PERSON/S-IN-CHARGE |
FEES |
REQUIREMENT/S |
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APPLICANT/CLIENT |
SERVICE PROVIDER |
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1 |
Quarterly Meeting |
Prepares the invitation letters for signature of the City Mayor |
1 hour |
Marissa M. Cano |
NONE |
Computer |
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2 |
Distribute the letters of invitation to the member-agencies |
1 day |
Ritchie P. Avila Paolo Dominic Lao |
NONE |
Vehicle, gasoline |
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3 |
Sends the invitation letters also thru the social media |
1 hour |
Marissa M. Cano |
NONE |
Computer, Internet Connection |
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4 |
Prepares the quarterly minutes of the meeting and print copies for |
5-8 hours |
Marissa M. Cano |
NONE |
Computer, recorded proceedings of the meeting, printer and bond paper |
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5 |
Facilitates the conduct and documentation of the Quarterly Meetings |
Depends on the duration of the meeting |
Marissa M. Cano Ritchie P. Avila |
NONE |
Camera (for photo documentation), digital recorder and batteries |
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6 |
Facilitates the signing of the Attendance Sheets by the participants |
At the start of the meeting to determine if there is a quorum |
Mirian L. Tan
Paolo Dominic Lao |
NONE |
Attendance Sheets and Ballpen |
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7 |
Peace and Order and Public Safety (POPS) Plan |
Facilitates and documents the conduct of the Peace and Order and Public |
Depending on the duration of the POPS Planning |
Marissa M. Cano Ritchie P. Avila
MirianL. Tan with the |
NONE |
Blank template of the plan, projector, camera, recorder, batteries, bond |
|
8 |
Facilitates the approval of the POPS Plan by the City Peace and Order |
Depending on the duration of the CPOC Meeting |
Marissa M. Cano |
NONE |
Copies of the proposed plan distributed to the CPOC members |
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9 |
Prepares the CPOC Resolution adopting the POPS Plan for adoption by the |
1 hour |
Marissa M. Cano |
NONE |
Computer, printer, and ink |
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10 |
Prints copies of the POPS Plan for distribution to the concerned offices |
2 days |
Marissa M. Cano Mirian L.Tan Ritchie Avila
Paolo Dominic Lao |
NONE |
Computers, printers, and ink |
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11 |
Peace and Order and Public Safety Plans Policy Compliance Monitoring System (POPS PCMS) |
Encodes the 3-year POPS Plan onto the POPS PCMS |
2 weeks |
Mirian L. Tan |
NONE |
Computer and Internet Connection |
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12 |
Collects and encodes the accomplishments of the concerned offices per |
1 month |
Marissa M. Cano
Mirian L. Tan |
NONE |
Computer and Internet Connection |
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13 |
Accomplish the 1st and 2nd Semester Reports |
June for the 1st Semester and January for the 2nd |
Marissa M. Cano
Mirian L. Tan |
NONE |
Computer and Internet Connection |
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13 |
Local Anti-Illegal Drugs Plan of Action (LADPA) |
Copy the Anti-Illegal Drugs-related activities in the POPS Plan and |
2 days |
Marissa M. Cano Mirian L. Tan |
NONE |
Computer and Internet Connection |
|
14 |
Facilitates the approval of the LADPA by the City Anti-Drug Abuse |
Depending on the duration of the CADAC Meeting |
Marissa M. Cano |
NONE |
Copies of the proposed plan distributed to the CADAC members |
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15 |
Prepares the CADAC Resolution adopting the LADPA for adoption by the |
1 hour |
Marissa M. Cano |
NONE |
Computer, Printer and Ink |
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16 |
Prints copies of the LADPA for distribution to the concerned offices |
2 days |
Marissa M. Cano Mirian L. Tan Ritchie Avila
Paolo Dominic Lao |
NONE |
Computers, Printers and Ink |
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17 |
Conducts Information, Education and Campaign (IEC) Activities with the |
1 week |
Mirian L.Tan |
NONE |
Tarp, Snacks |
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18 |
ADAC-Functionality Monitoring System (ADAC-FMS) |
Encodes the 3-year LADPA onto the ADAC FMS |
Depends on the duration of the meeting |
Marissa M. Cano Ritchie P. Avila |
NONE |
Computer and Internet Connection |
|
19 |
Collects and encodes the
ADAC-FMS) |
1 month |
Marissa M. Cano
Mirian L. Tan |
NONE |
Computer and Internet Connection |
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20 |
Evaluation of the CPOC & CADAC Functionality |
Prepares all the necessary Means of Verification (MOVs) |
1st and 2nd Quarter of each year |
Marissa M. Cano Mirian L. Tan Ritchie Avila
Paolo Dominic Lao |
NONE |
Computer, Internet Connection, Printer and Ink |
|
21 |
Submits the MOVs to the DILG for evaluation |
Before the deadline set by the DILG |
Marissa M. Cano
Mirian L. Tan |
NONE |
Computer, Internet Connection, Printer and Ink |
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22 |
Assistance to BADAC & BPOC |
Checks on the documents submitted by the Barangay Secretary to ensure |
Monthly and Annual Accomplishment Reports |
Mirian L. Tan
Ritchie Avila |
NONE |
Cabinet for the safekeeping of the documents submitted by the barangays, |
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23 |
Facilitates the completion of the documents required of barangays with |
Depending on the period set by the Philippine Drug Enforcement Agency (PDEA) |
Marissa M. Cano |
NONE |
The concerned barangays submit the folders of their CIDP for validation |
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24 |
City Task Force to End Local Communist Armed Conflict (CTF-ELCAC) |
Regular monitoring of the families of the victims of the Inopacan |
At least twice a year (unless the organization requests for the city’s |
Marissa M. Cano Ritchie P. Avila Mora C. Abarquez
Florie Mae A. Lao |
NONE |
Vehicle, Manila Paper, Permanent Markers, Masking Tape and Scissors |
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25 |
Prepares the required accomplishment report and submit the same to the |
Quarterly |
Marissa M. Cano
Ritchie Avila |
NONE |
Computer, Internet Connection, Printer and Ink |
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26 |
Facilitates the conduct of the Annual Commemoration of the Discovery and |
Every August 28th of the year |
Marissa M. Cano Mirian L. Tan Ritchie Avila
Paolo Dominic Lao |
NONE |
Tarp, Food Packs, Snacks and Lunch |
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27 |
Facilitated the organization of the families of the victims of the |
At least twice a year, specially when there are concerns that need to be |
Marissa M. Cano Mirian L. Tan Ritchie Avila Paolo Dominic Lao
(with Mora C. |
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Vehicle and fuel for the vehicle, Manila Paper, Pental Pen, Scissors, |
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28 |
Technology for Education, to gain Employment, train Entrepreneurs towards Economic Development (Tech4ED) Center |
The CIO Personnel facilitates
The Tech4ED Center |
At most four (4) training per year, depending on the identified training |
Marissa M. Cano Mirian L. Tan Ritchie Avila
Paolo Dominic Lao |
NONE |
Computer, Projector, Sound System, Supplies and Materials, Snacks and |
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29 |
Evaluation on the Functionality of the City Council for the Protection of Children (CCPC |
Helps the City Social Welfare and Development Office (CSWDO) in |
During the evaluation by the DILG |
Marissa M. Cano Mirian L. Tan
Ritchie Avila |
NONE |
Computer, Internet Connection, Printer and Ink |
Frontline Service: |
Web Posting |
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Schedule of Availability of Service: |
Anytime |
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Who May Avail of the Service: |
Baybay City LGU Offices |
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Maximum Time to Complete the Process: |
At least 2 minutes |
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Amount of Fees to be Paid: |
NONE |
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Procedure to Avail of the Service: |
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STEP |
WHAT TO DO |
DURATION OF ACTIVITY (UNDER NORMAL CIRCUMSTANCES) |
PERSON/S-IN-CHARGE |
FEES |
REQUIREMENT/S |
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APPLICANT/CLIENT |
SERVICE PROVIDER |
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1 |
Have the documents for posting received at the CIO |
Receive the document and indicate the date and time of receipt |
30 seconds |
Ritchie P. Avila |
NONE |
Hard copy of the document for posting |
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2 |
Scan the document for posting |
1minute |
Jason Ybañez |
NONE |
Printer-scanner and computer |
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3 |
Upload the scanned document onto the website of the Baybay City LGU: baybaycity.gov.ph |
1 minute |
Jason Ybañez |
NONE |
Printer-scanner, computer and internet connection |
Frontline Service: |
Overall Coordination of Statistical Matters |
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Schedule of Availability of Service: |
As the need arises |
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Who May Avail of the Service: |
Persons with Approved Letter Request |
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Maximum Time to Complete the Process: |
At least 2 minutes |
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Amount of Fees to be Paid: |
NONE |
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Procedure to Avail of the Service: |
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STEP |
WHAT TO DO |
DURATION OF ACTIVITY (UNDER NORMAL CIRCUMSTANCES) |
PERSON/S-IN-CHARGE |
FEES |
REQUIREMENT/S |
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APPLICANT/CLIENT |
SERVICE PROVIDER |
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1 |
Follow-up request for the needed information |
Discuss the details of the requested information |
At least two (2) minutes |
Marissa M. Cano |
NONE |
Approved letter request from the Mayor |
|
2 |
Request for the needed information from the BMIS In-Charge or the concerned office |
At least five (5) minutes |
Marissa M. Cano |
NONE |
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3 |
Hand in the needed information to the client |
At least one (1) minute |
Marissa M. Cano |
NONE |
Frontline Service: |
Coordination with Civil Society Organizations (CSOs) |
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Schedule of Availability of Service: |
As the need arises |
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Who May Avail of the Service: |
Interested Civil Society Organizations |
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Maximum Time to Complete the Process: |
Depending on the duration of the activity |
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Amount of Fees to be Paid: |
NONE |
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Procedure to Avail of the Service: |
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STEP |
WHAT TO DO |
DURATION OF ACTIVITY (UNDER NORMAL CIRCUMSTANCES) |
PERSON/S-IN-CHARGE |
FEES |
REQUIREMENT/S |
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APPLICANT/CLIENT |
SERVICE PROVIDER |
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1 |
Request for assistance in the organization of the Civil Society |
Facilitate the Organizational Meeting cum Crafting of the Constitution |
At least three (3) hours |
Marissa M. Cano |
NONE |
Cedula of the CSO members |
|
2 |
Prepare the documents for registration with the Department of Labor and Employment (DOLE) |
At least two (2) days |
Marissa M. Cano |
NONE |
Computer, Bond Paper |
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3 |
Hand-in the document for registration to the CSO officers for signature |
At least one (1) minute |
Marissa M. Cano |
NONE |
Computer and internet Connection |
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4 |
Follow-up with the CSO until the DOLE certification is released |
|
Marissa M. Cano |
NONE |
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5 |
Request for assistance in the monitoring of the implementation of the BUB project implementation |
Discuss the details of the request |
At least 15 minutes |
Marissa M. Cano |
NONE |
BUB Project documentations |
|
6 |
Conduct monitoring of BUB projects with concerned government offices |
Depending on the status and the location of the project |
Marissa M. Cano |
NONE |
Camera, Digital Recorder and Batteries (Energizer) |
2/F Baybay City Hall
Brgy. Gaas, Baybay City, Leyte
Email: [email protected]
For complaints / suggestions, please contact the City Information Officer, Ms. Marissa M. Cano thru 09125804189 or email at [email protected]