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    • City Legal Office

    City Legal Office

    Atty. Avito C. Cahig, Jr.

    City Legal Officer

    Mission

    The City Legal Office shall promote peace and order, ensure public safety, and strengthen capability of the City Government of Baybay, Leyte through active people participation. The City Legal Office shall enforce policies leveling economic and political activities, deliver necessary social services and implement programs and projects designed to assist all sectors by way of the development process, encouraging public-private sector partnership and empowering people into full participation towards the achievement of development vision and goals.

    Vision

    The City Legal Office is the primary catalyst for excellence in local governance that nurtures self-reliant, progressive, orderly, safe and globally competitive communities and empowered citizenry.

    Services Offered

    Frontline Service:

    Preparation of Simple Legal Documents

    Description:

    The preparation of simple legal documents can be availed of by any resident of the City of Baybay, or by any individual or legal entity doing business in the city, or transacting any official business in the city.

    Schedule of Availability of Service:

    Monday to Friday (8:00AM to 5:00PM except Holidays)

    Who May Avail of the Service: 

    All departments/units in the City Government of Baybay

    All residents and non-residents of the City of Baybay

    Maximum Time to Complete the Process:

    45 minutes

    Amount of Fees to be Paid:

    NONE

    Procedure to Avail of the Service:

    STEP

    WHAT TO DO

    DURATION OF ACTIVITY

    (UNDER NORMAL CIRCUMSTANCES)

    PERSON/S-IN-CHARGE

    FEES

    REQUIREMENT/S

    APPLICANT/CLIENT

    SERVICE PROVIDER

    1

    Present the request slip and register in logbook

    Inform the City Legal Officer

    5 minutes

           CLO       Clerk/Secretary

    NONE

    -Fill out  Office Form;

    -Bring valid government issued identification card/s;

    -Personal appearance;

    Necessary and relevant documents needed for the legal document 

     

    2

    		 Approach and submit request slip, present other pertinent documents and undergo the interview.

    Assess submitted documents and Interview concerns.

    5 minutes

    CLO

    NONE

     

     

    		 

    Drafting and finalizing of written opinion.

    10-30 minutes depending on the problem and complexity of issues

    CLO*

    NONE

     

    3

    		Proceed to CLO Clerk and get the requested written document from City Legal Officer

    Release document

    5 minutes

    CLO       Clerk/Secretary

    NONE

     

    Frontline Service:

    Review of Contracts, Ordinances, and Other Legal Documents

    Description:

    The preparation of contracts, ordinances, and other legal documents can be availed of by any resident of the City of Baybay, or by any individual or legal entity doing business in the city, or transacting any official business in the city, or by any officer of the City Government of Baybay in relation to their official functions. The City Legal Office is mandated by the Local Government Code to review contracts, ordinances, and any other legal documents submitted to its Office for the purpose of ascertaining the validity and legality of the provisions therein.

    Schedule of Availability of Service:

    Monday to Friday (8:00AM to 5:00PM except Holidays)

    Who May Avail of the Service: 

    All departments/units in the City Government of Baybay

    All barangays the City of Baybay

    Maximum Time to Complete the Process:

    40 minutes

    Amount of Fees to be Paid:

    NONE

    Procedure to Avail of the Service:

    STEP

    WHAT TO DO

    DURATION OF ACTIVITY

    (UNDER NORMAL CIRCUMSTANCES)

    PERSON/S-IN-CHARGE

    FEES

    REQUIREMENT/S

    APPLICANT/CLIENT

    SERVICE PROVIDER

    1

    Submit endorsement/request form together with the necessary document for review.

    Register in logbook and forward to the City Legal Officer the document to be review.

    5 minutes

             CLO       Clerk/Secretary

    NONE

    -Endorsement or request containing a copy of the contract, ordinance or legal document sought to be reviewed;

    -Bring valid government issued identification card/s;

    -Personal appearance;

     

    Review the submitted documents, interview and prepare the written opinion.

    10-30 minutes depending on the problem and complexity of issues

            CLO*

    NONE

    		Get the document

    Release the documents

    5 minutes

            CLO         Clerk/Secretary

    NONE

    Frontline Service:

    Rendering of Legal Opinion/Giving of Legal Advice

    Description:

    The rendering of a legal opinion in writing is one of the duties mandated of the City Legal Office specially under Article 122 (k) (2) (v) of the Implementing Rules and Regulations of the Local Government Code. The CLO of Baybay City, Leyte, has expanded its mandate by not only catering to the requests for the rendering of legal opinions for the mayor, especially those who cannot afford the services of a lawyer.

    For those seeking a written legal opinion, an endorsement or request, containing the legal question or issue sought to be answered shall be submitted to the CLO. For free legal advice, a request form, a valid government issued identification card, and the personal appearance of the person are required.

    Schedule of Availability of Service:

    Monday to Friday (8:00AM to 5:00PM except Holidays)

    Who May Avail of the Service: 

    All departments/units in the City Government of Baybay

    All residents and non-residents of the City of Baybay

    Maximum Time to Complete the Process:

    30 minutes

    Amount of Fees to be Paid:

    NONE

    Procedure to Avail of the Service:

    STEP

    WHAT TO DO

    DURATION OF ACTIVITY

    (UNDER NORMAL CIRCUMSTANCES)

    PERSON/S-IN-CHARGE

    FEES

    REQUIREMENT/S

    APPLICANT/CLIENT

    SERVICE PROVIDER

    1

    Approach the CLO Clerk, present the requirements and register in logbook.

    Register the client in the visitor’s logbook and Inform the City Legal Officer.

    5 minutes

             CLO       Clerk/Secretary

    NONE

    -Endorsement or request containing a copy of the contract, ordinance or legal document sought to be reviewed;

    -Bring valid government issued identification card/s;

    -Personal appearance;

     

    		Submit endorsement/request form together with the necessary document for  review

    Review the document

    10 minutes

            CLO*

    NONE

    Assess the submitted document, interview the client and prepare for the written opinion.

    10-30 minutes depending on the problem and complexity of issues

            CLO*

    NONE

    Release the document

    1-2 working days depending on the problem and complexity of issues

            CLO*

    NONE

      For Free Legal Advice

    Procedure to Avail of the Service:

    STEP

    WHAT TO DO

    DURATION OF ACTIVITY

    (UNDER NORMAL CIRCUMSTANCES)

    PERSON/S-IN-CHARGE

    FEES

    REQUIREMENT/S

    APPLICANT/CLIENT

    SERVICE PROVIDER

    1

    Approach the CLO Clerk/Secretary and inform them of the request for legal advice.

    Register the client in the visitor’s logbook and Inform the City Legal Officer.

    5 minutes

             CLO       Clerk/Secretary

    NONE

     

    		Proceed to the City Legal Officer for interview.

    Interview the client for comments and suggestions.

    10-30 minutes depending on the problem and complexity of issues

            CLO*

    NONE

    Frontline Service:

    Investigating Complaints Against City Employees

    Description:

    The City Legal Office is mandated to investigate or cause to be investigated, any official or employee of the local government unit of Baybay City, Leyte for any administrative neglect or misconduct in the discharge of their duties in office, the recommend any course of action to the City Mayor, if any. Any person or entity, who has administrative complaint against any employee or official of the local government unit, may file the same with the City Legal Office.

    Schedule of Availability of Service:

    Monday to Friday (8:00AM to 5:00PM except Holidays)

    Who May Avail of the Service: 

    All departments/units in the City Government of Baybay

    All barangays the City of Baybay

    Maximum Time to Complete the Process:

    15 working days

    Amount of Fees to be Paid:

    NONE

    Procedure to Avail of the Service:

    STEP

    WHAT TO DO

    DURATION OF ACTIVITY

    (UNDER NORMAL CIRCUMSTANCES)

    PERSON/S-IN-CHARGE

    FEES

    REQUIREMENT/S

    APPLICANT/CLIENT

    SERVICE PROVIDER

    1

    File a complaint with the Office of the City Mayor.

    Register in logbook and forward to the City Legal Officer the document to be review.

    5 minutes

             CLO       Clerk/Secretary

    NONE

    -Endorsement or request containing a copy of the contract, ordinance or legal document sought to be reviewed;

    -Bring valid government issued identification card/s;

    -Personal appearance;

     

    2

    		Present the endorsement of the complaint from the CMO** to the CLO for appropriate investigation on the complaint.

    Review the submitted documents, interview and prepare the written opinion.

    10-30 minutes depending on the problem and complexity of issues

            CLO*

    NONE

     

    3

    		 

    Release the documents

    5 minutes

            CLO         Clerk/Secretary

    NONE

     

    Frontline Service:

    Notarization of Documents

    Description:

    The City Legal Office administers oaths for any person, as well as public officials and employees of the city government. The office also notarizes contracts and legal documents upon request. This request is subject to the payment of appropriate notarial charges as stated in the schedule of notarial fees and charges issued by the Integrated Bar of the Philippines.

    Schedule of Availability of Service:

    Monday to Friday (8:00AM to 5:00PM except Holidays)

    Who May Avail of the Service: 

    All departments/units in the City Government of Baybay

    All residents and non-residents of the City of Baybay

    Maximum Time to Complete the Process:

    17 minutes

    Amount of Fees to be Paid:

     

    Procedure to Avail of the Service:

    STEP

    WHAT TO DO

    DURATION OF ACTIVITY

    (UNDER NORMAL CIRCUMSTANCES)

    PERSON/S-IN-CHARGE

    FEES

    REQUIREMENT/S

    APPLICANT/CLIENT

    SERVICE PROVIDER

    1

    Present document together with the requirements needed for notarization. 

    Check and verify the requirements presented.

    5 minutes

             CLO       Clerk/Secretary

     

    -Fill out Office Form;

    -Bring valid government-issued identification card/s;

    -Personal appearance;

    Necessary and relevant documents needed for the legal document.

     

    2

    		 

    Docketing of document

    5 minutes

             CLO       Clerk/Secretary

     

     

    3

    		 

    Notarization and Signing of document

    5 minutes

            CLO*

     

     

    4

    		Payment of Notarial Fees

    Releasing the Documents

    2 minutes

             CLO       Clerk/Secretary

     

     

    * CLO – City Legal Office/Officer
    ** CMO – City Mayor’s Office

    2/F Baybay City Hall

    Brgy. Gaas, Baybay City, Leyte

    Email: [email protected]

    For complaints / suggestions, please contact the City Legal’s Office  email at [email protected]