City Legal Office

City Legal Office

Atty. Avito C. Cahig, Jr.

City Legal Officer

Mission

The City Legal Office shall promote peace and order, ensure public safety, and strengthen capability of the City Government of Baybay, Leyte through active people participation. The City Legal Office shall enforce policies leveling economic and political activities, deliver necessary social services and implement programs and projects designed to assist all sectors by way of the development process, encouraging public-private sector partnership and empowering people into full participation towards the achievement of development vision and goals.

Vision

The City Legal Office is the primary catalyst for excellence in local governance that nurtures self-reliant, progressive, orderly, safe and globally competitive communities and empowered citizenry.

Services Offered

Frontline Service:

Preparation of Simple Legal Documents

Description:

The preparation of simple legal documents can be availed of by any resident of the City of Baybay, or by any individual or legal entity doing business in the city, or transacting any official business in the city.

Schedule of Availability of Service:

Monday to Friday (8:00AM to 5:00PM except Holidays)

Who May Avail of the Service: 

All departments/units in the City Government of Baybay

All residents and non-residents of the City of Baybay

Maximum Time to Complete the Process:

45 minutes

Amount of Fees to be Paid:

NONE

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY

(UNDER NORMAL CIRCUMSTANCES)

PERSON/S-IN-CHARGE

FEES

REQUIREMENT/S

APPLICANT/CLIENT

SERVICE PROVIDER

1

Present the request slip and register in logbook

Inform the City Legal Officer

5 minutes

       CLO       Clerk/Secretary

NONE

-Fill out  Office Form;

-Bring valid government issued identification card/s;

-Personal appearance;

Necessary and relevant documents needed for the legal document 

 

2

 Approach and submit request slip, present other pertinent documents and undergo the interview.

Assess submitted documents and Interview concerns.

5 minutes

CLO

NONE

 

 

 

Drafting and finalizing of written opinion.

10-30 minutes depending on the problem and complexity of issues

CLO*

NONE

 

3

Proceed to CLO Clerk and get the requested written document from City Legal Officer

Release document

5 minutes

CLO       Clerk/Secretary

NONE

 

Frontline Service:

Review of Contracts, Ordinances, and Other Legal Documents

Description:

The preparation of contracts, ordinances, and other legal documents can be availed of by any resident of the City of Baybay, or by any individual or legal entity doing business in the city, or transacting any official business in the city, or by any officer of the City Government of Baybay in relation to their official functions. The City Legal Office is mandated by the Local Government Code to review contracts, ordinances, and any other legal documents submitted to its Office for the purpose of ascertaining the validity and legality of the provisions therein.

Schedule of Availability of Service:

Monday to Friday (8:00AM to 5:00PM except Holidays)

Who May Avail of the Service: 

All departments/units in the City Government of Baybay

All barangays the City of Baybay

Maximum Time to Complete the Process:

40 minutes

Amount of Fees to be Paid:

NONE

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY

(UNDER NORMAL CIRCUMSTANCES)

PERSON/S-IN-CHARGE

FEES

REQUIREMENT/S

APPLICANT/CLIENT

SERVICE PROVIDER

1

Submit endorsement/request form together with the necessary document for review.

Register in logbook and forward to the City Legal Officer the document to be review.

5 minutes

         CLO       Clerk/Secretary

NONE

-Endorsement or request containing a copy of the contract, ordinance or legal document sought to be reviewed;

-Bring valid government issued identification card/s;

-Personal appearance;

 

Review the submitted documents, interview and prepare the written opinion.

10-30 minutes depending on the problem and complexity of issues

        CLO*

NONE

Get the document

Release the documents

5 minutes

        CLO         Clerk/Secretary

NONE

Frontline Service:

Rendering of Legal Opinion/Giving of Legal Advice

Description:

The rendering of a legal opinion in writing is one of the duties mandated of the City Legal Office specially under Article 122 (k) (2) (v) of the Implementing Rules and Regulations of the Local Government Code. The CLO of Baybay City, Leyte, has expanded its mandate by not only catering to the requests for the rendering of legal opinions for the mayor, especially those who cannot afford the services of a lawyer.

For those seeking a written legal opinion, an endorsement or request, containing the legal question or issue sought to be answered shall be submitted to the CLO. For free legal advice, a request form, a valid government issued identification card, and the personal appearance of the person are required.

Schedule of Availability of Service:

Monday to Friday (8:00AM to 5:00PM except Holidays)

Who May Avail of the Service: 

All departments/units in the City Government of Baybay

All residents and non-residents of the City of Baybay

Maximum Time to Complete the Process:

30 minutes

Amount of Fees to be Paid:

NONE

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY

(UNDER NORMAL CIRCUMSTANCES)

PERSON/S-IN-CHARGE

FEES

REQUIREMENT/S

APPLICANT/CLIENT

SERVICE PROVIDER

1

Approach the CLO Clerk, present the requirements and register in logbook.

Register the client in the visitor’s logbook and Inform the City Legal Officer.

5 minutes

         CLO       Clerk/Secretary

NONE

-Endorsement or request containing a copy of the contract, ordinance or legal document sought to be reviewed;

-Bring valid government issued identification card/s;

-Personal appearance;

 

Submit endorsement/request form together with the necessary document for  review

Review the document

10 minutes

        CLO*

NONE

Assess the submitted document, interview the client and prepare for the written opinion.

10-30 minutes depending on the problem and complexity of issues

        CLO*

NONE

Release the document

1-2 working days depending on the problem and complexity of issues

        CLO*

NONE

  For Free Legal Advice

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY

(UNDER NORMAL CIRCUMSTANCES)

PERSON/S-IN-CHARGE

FEES

REQUIREMENT/S

APPLICANT/CLIENT

SERVICE PROVIDER

1

Approach the CLO Clerk/Secretary and inform them of the request for legal advice.

Register the client in the visitor’s logbook and Inform the City Legal Officer.

5 minutes

         CLO       Clerk/Secretary

NONE

 

Proceed to the City Legal Officer for interview.

Interview the client for comments and suggestions.

10-30 minutes depending on the problem and complexity of issues

        CLO*

NONE

Frontline Service:

Investigating Complaints Against City Employees

Description:

The City Legal Office is mandated to investigate or cause to be investigated, any official or employee of the local government unit of Baybay City, Leyte for any administrative neglect or misconduct in the discharge of their duties in office, the recommend any course of action to the City Mayor, if any. Any person or entity, who has administrative complaint against any employee or official of the local government unit, may file the same with the City Legal Office.

Schedule of Availability of Service:

Monday to Friday (8:00AM to 5:00PM except Holidays)

Who May Avail of the Service: 

All departments/units in the City Government of Baybay

All barangays the City of Baybay

Maximum Time to Complete the Process:

15 working days

Amount of Fees to be Paid:

NONE

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY

(UNDER NORMAL CIRCUMSTANCES)

PERSON/S-IN-CHARGE

FEES

REQUIREMENT/S

APPLICANT/CLIENT

SERVICE PROVIDER

1

File a complaint with the Office of the City Mayor.

Register in logbook and forward to the City Legal Officer the document to be review.

5 minutes

         CLO       Clerk/Secretary

NONE

-Endorsement or request containing a copy of the contract, ordinance or legal document sought to be reviewed;

-Bring valid government issued identification card/s;

-Personal appearance;

 

2

Present the endorsement of the complaint from the CMO** to the CLO for appropriate investigation on the complaint.

Review the submitted documents, interview and prepare the written opinion.

10-30 minutes depending on the problem and complexity of issues

        CLO*

NONE

 

3

 

Release the documents

5 minutes

        CLO         Clerk/Secretary

NONE

 

Frontline Service:

Notarization of Documents

Description:

The City Legal Office administers oaths for any person, as well as public officials and employees of the city government. The office also notarizes contracts and legal documents upon request. This request is subject to the payment of appropriate notarial charges as stated in the schedule of notarial fees and charges issued by the Integrated Bar of the Philippines.

Schedule of Availability of Service:

Monday to Friday (8:00AM to 5:00PM except Holidays)

Who May Avail of the Service: 

All departments/units in the City Government of Baybay

All residents and non-residents of the City of Baybay

Maximum Time to Complete the Process:

17 minutes

Amount of Fees to be Paid:

 

Procedure to Avail of the Service:

STEP

WHAT TO DO

DURATION OF ACTIVITY

(UNDER NORMAL CIRCUMSTANCES)

PERSON/S-IN-CHARGE

FEES

REQUIREMENT/S

APPLICANT/CLIENT

SERVICE PROVIDER

1

Present document together with the requirements needed for notarization. 

Check and verify the requirements presented.

5 minutes

         CLO       Clerk/Secretary

 

-Fill out Office Form;

-Bring valid government-issued identification card/s;

-Personal appearance;

Necessary and relevant documents needed for the legal document.

 

2

 

Docketing of document

5 minutes

         CLO       Clerk/Secretary

 

 

3

 

Notarization and Signing of document

5 minutes

        CLO*

 

 

4

Payment of Notarial Fees

Releasing the Documents

2 minutes

         CLO       Clerk/Secretary

 

 

* CLO – City Legal Office/Officer
** CMO – City Mayor’s Office

2/F Baybay City Hall

Brgy. Gaas, Baybay City, Leyte

Email: [email protected]

For complaints / suggestions, please contact the City Legal’s Office  email at [email protected]